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All employees need to have on file this form STD 261 (attached). The original is retained by supervisor and copy goes to Accounting. Accounting need this form to approve mileage reimbursement.

The form can be used for multiple years, however it needs to re-signed annually by employee and supervisor.

Please confirm all employees that may travel using their private car on state business (including training) has a current STD 261 on file. Not having a current copy of this form on file in Accounting may delay a travel reimbursement claim. 

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With the sea of government forms seemingly growing by the minute, this one makes your heart skip a beat thinking that possibly you have missed a deadline. While the form may be legitimate, here are the red flags that you need to recognize: