Keep Clean & Accurate QuickBooks Files

The IRS has begun to request QuickBooks or Peachtree files from taxpayers who are being audited—and they want them unaltered.

The IRS Stated< in response to a letter from the AICPA<:

Similar to paper records, it is important an exact copy of the original electronic data file be provided to the examiner and not an altered version. Only an exact copy of the original file includes the unaltered metadata which allows examiners to properly consider the integrity and veracity of the electronic files through use of such means as reports generated by the software program that may help to identify deleted or altered entries. For example, the original data file may provide the date a transaction was originally created, dates of subsequent changes, what changes were made, and the username of the person who entered or changed that transaction. This type of information is directly relevant to the evaluation of the taxpayer's internal controls.

Allow us to help<. There are many reasons to keep simple and accurate files, here is another.